Privacy Policy
Babu Dinesh Singh University collects and processes personal information from applicants for admission, enrollment, academic administration, communication, verification, and compliance purposes.
PURPOSE OF THIS DOCUMENT
Babu Dinesh Singh University (BDSU) is committed to protecting your personal information. We collect and process personal data provided during the admission process for undergraduate, postgraduate, diploma, and other academic programs. This information is used for application processing, eligibility verification, enrollment, academic administration, and communication purposes. BDSU maintains appropriate safeguards to protect your data and may update this Privacy Notice from time to time. Any changes will be published on this page.
We may update this policy from time to time, and any changes will be posted on this page.
WHO HAS ACCESS TO AND USES YOUR PERSONAL INFORMATION
Babu Dinesh Singh University (BDSU) acts as the “Data Controller” for the personal information collected from applicants during the admission process. Your personal data may be accessed and processed by authorized University staff, departments, faculties, and affiliated institutions that require such information to carry out their responsibilities related to admissions, enrollment, academic administration, and student services. Where necessary, the University may also share your information with statutory bodies, regulatory authorities, examination agencies, and other authorized organizations in accordance with applicable laws and University regulations.
WHAT PERSONAL DATA WE COLLECT, USE, AND STORE
Personal Information: Full name, address, phone number, email address, date of birth, gender, photograph, and identification details.
Academic Information: Educational qualifications, academic records, examination results, certificates, marksheets, transfer certificates, and details of previous institutions attended.
Admission Information: Application forms, entrance examination details, admission status, course preferences, and supporting documents submitted during the admission process.
Family and Guardian Details: Information about parents, guardians, emergency contacts, occupations, and other related details provided during admission.
Financial Information: Details related to fee payments, scholarships, financial aid, sponsorships, education loans, and other funding support.
Identity and Verification Documents: Aadhaar Card, Passport, PAN Card, Visa details (where applicable), and other documents required for verification purposes.
Communication and Technology Usage: Records of communications with the University, email correspondence, and interactions with University websites, portals, learning platforms, and IT systems.
Student Support Information: Information necessary to provide academic guidance, administrative services, placement support, library services, hostel facilities, and student welfare programs.
Research and Academic Activities: Information related to projects, internships, training programs, seminars, workshops, and other academic activities conducted by the University.
Legal and Regulatory Information: Information required to comply with applicable laws, regulatory requirements, accreditation standards, and University policies.
Special Category Data (Where Required): Information relating to health conditions, disabilities, nationality, or other sensitive personal data required to provide appropriate support services or fulfill legal obligations.
The University collects and retains personal data only for legitimate academic, administrative, legal, and operational purposes and takes reasonable measures to ensure its security and confidentiality.
HOW BDSU COLLECTS YOUR PERSONAL INFORMATION
The majority of the personal information held by Babu Dinesh Singh University (BDSU) is collected through your application for admission, including information submitted through our online application portal, registration forms, and supporting documents. We may also obtain additional information directly from you or, where appropriate, from third-party sources such as educational institutions, examination boards, referees, scholarship providers, government authorities, and other relevant organizations involved in the admission and verification process.
HOW WE MAKE USE OF YOUR INFORMATION FOR ADMISSION PURPOSES
We process your personal data to review, evaluate, and manage your application for admission to programs offered by Babu Dinesh Singh University (BDSU). This includes verifying your eligibility, assessing academic qualifications, processing enrollment, and administering admission-related activities.
We may also process your personal data to support the legitimate interests of the University and its students. Examples include:
Requesting additional information or documents to support your application.
Communicating important updates regarding admissions, courses, examinations, and University services.
Informing you about changes to program details, eligibility requirements, or academic regulations.
Verifying the accuracy of information provided in your application.
Managing scholarships, financial assistance, and student support services.
Complying with legal, regulatory, and statutory requirements.
Maintaining accurate student and applicant records for academic and administrative purposes.
HOW LONG WE KEEP YOUR PERSONAL DATA
Babu Dinesh Singh University (BDSU) will retain your personal data only for as long as necessary to fulfil academic, administrative, legal, regulatory, and operational requirements. The length of time for which data is retained may vary depending on the nature of the information and applicable University policies.
In certain circumstances, the University may be required to continue processing and retaining personal data to comply with statutory, contractual, or regulatory obligations. Where consent is the basis for processing specific information, you may withdraw your consent at any time by contacting the relevant University department. However, withdrawal of consent may affect the University’s ability to provide certain services or process specific requests.
Once personal data is no longer required, BDSU will take appropriate measures to securely delete, destroy, or anonymize the information in accordance with applicable laws and University procedures.
UPDATING AND CORRECTING YOUR PERSONAL DATA
It is important that the personal information held by Babu Dinesh Singh University (BDSU) remains accurate, complete, and up to date. Applicants are responsible for ensuring that the information provided during the admission process is correct.
You may review and update your information through the application portal before submitting your application. After submission, if any of your personal details change, you should promptly inform the University or the relevant department so that our records can be updated accordingly.
UPDATES TO THIS PRIVACY POLICY
Babu Dinesh Singh University (BDSU) reserves the right to update, amend, or modify this Privacy Notice from time to time to reflect changes in legal requirements, University policies, or operational practices. Any significant changes will be published on the University’s website and, where appropriate, communicated through other official channels.
We encourage you to review this Privacy Notice periodically to stay informed about how your personal information is collected, used, and protected by the University.
