Privacy Policy
Babu Dinesh Singh University (BDSU) collects, obtains, and uses personal information provided by applicants during the admission process for undergraduate, postgraduate, diploma, doctoral, and other academic programs. This information is used to process applications, verify eligibility, assess qualifications, manage admissions and enrollment, maintain academic records, and fulfill legal and regulatory requirements.
PURPOSE OF THIS DOCUMENT
This privacy notice outlines how we gather, use, and manage your personal data throughout the admissions process. It is intended for individuals applying to undergraduate or postgraduate programs. Please note that individual departments, centres, institutes, or colleges may have their own specific privacy notices or non-disclosure agreements (NDAs). We encourage you to read this policy alongside any additional privacy notices provided at the time we collect or process your personal data. This will help ensure you understand how and why your information is being used.
We may update this policy from time to time, and any changes will be posted on this page.
PURPOSE OF THIS PRIVACY NOTICE
This Privacy Notice explains how Babu Dinesh Singh University (BDSU) collects, uses, stores, shares, and protects the personal information of applicants, students, and other individuals who interact with the University. The purpose of this document is to provide transparency regarding the processing of personal data and to ensure compliance with applicable legal, regulatory, and institutional requirements.
This notice also outlines your rights concerning your personal information and explains how the University safeguards the privacy and confidentiality of the data entrusted to it.
WHO HAS ACCESS TO YOUR PERSONAL INFORMATION
Babu Dinesh Singh University (BDSU) acts as the “Data Controller” for the personal information collected from applicants during the admission process. Your personal information may be accessed by authorized University officials, faculty members, administrative staff, and affiliated institutions who require such access to perform their duties related to admissions, enrollment, academic administration, and student services.
Where necessary, the University may also share your information with statutory bodies, regulatory authorities, examination agencies, government departments, and other authorized organizations in accordance with applicable laws, regulations, and University policies.
WHAT PERSONAL DATA WE COLLECT AND STORE
The personal data that Babu Dinesh Singh University (BDSU) may collect and retain includes, but is not limited to, the following:
Personal Information: Full name, address, contact number, email address, date of birth, gender, photograph, and identification details.
Academic Information: Educational qualifications, academic records, examination results, certificates, marksheets, transfer certificates, and details of previous institutions attended.
Admission Information: Application forms, entrance examination details, course preferences, admission status, and supporting documents submitted during the admission process.
Family and Guardian Information: Details of parents, guardians, emergency contacts, occupations, and related information.
Financial Information: Information relating to fee payments, scholarships, financial aid, sponsorships, education loans, and other funding support.
Identity and Verification Documents: Aadhaar Card, PAN Card, Passport, Visa details (where applicable), and other documents required for verification purposes.
Technology and Communication Records: Information regarding your use of University websites, online portals, learning management systems, and communications with the University.
Student Support Information: Information required to provide academic support, library services, hostel facilities, placement assistance, and student welfare services.
Health and Accessibility Information: Details of any disability, medical condition, or special requirements disclosed to the University for support purposes.
Legal and Regulatory Information: Information required to comply with applicable laws, regulatory requirements, and University policies.
Special Category Data (Where Applicable): Sensitive personal information that may be required for legal, regulatory, scholarship, or student support purposes.
HOW BABU DINESH SINGH UNIVERSITY COLLECTS YOUR PERSONAL DATA
The majority of the personal information held by Babu Dinesh Singh University (BDSU) is collected through your admission application, including information submitted through our online application portal, registration forms, and supporting documents.
We may also collect additional information directly from you or from authorized third-party sources, such as schools, colleges, universities, examination boards, referees, scholarship providers, government departments, regulatory authorities, and other organizations involved in the admission, verification, and enrollment process.
HOW WE USE YOUR PERSONAL INFORMATION
Babu Dinesh Singh University (BDSU) processes your personal data to review, assess, and manage your application for admission. This includes determining your eligibility for academic programs, verifying the information and documents submitted, and administering the admission and enrollment process.
The University may also process your personal data to support its legitimate academic, administrative, and operational interests. Examples include:
Requesting additional information or supporting documents related to your application.
Communicating important updates regarding admissions, courses, examinations, and University services.
Informing you of any changes to program details, admission requirements, or academic regulations.
Verifying academic qualifications and other information provided during the application process.
Administering scholarships, financial assistance, and student support services.
Maintaining accurate student and applicant records.
Complying with legal, regulatory, and statutory obligations.
Improving University services, systems, and administrative processes.
RETENTION OF PERSONAL DATA
Babu Dinesh Singh University (BDSU) will retain your personal data only for as long as necessary to fulfil academic, administrative, legal, regulatory, and operational purposes. The retention period for different categories of personal data may vary depending on applicable laws, University policies, and statutory requirements.
In certain circumstances, the University may be required to continue processing and retaining your personal data to comply with legal, contractual, or regulatory obligations. Where processing is based on your consent, you may withdraw that consent at any time by contacting the relevant University department. However, withdrawing consent may limit the University’s ability to provide certain services or process specific requests.
Once personal data is no longer required, BDSU will take appropriate measures to securely delete, destroy, or anonymize the information in accordance with applicable laws and University procedures.
CORRECTING OR UPDATING YOUR PERSONAL DATA
It is essential that the information we have about you is both accurate and up-to-date. You can view, modify, and delete your data up until the point you submit your application to the University. After submission, please notify us of any changes to your details.
UPDATES TO THIS PRIVACY NOTICE
Babu Dinesh Singh University (BDSU) reserves the right to update, amend, or modify this Privacy Policy from time to time to reflect changes in legal requirements, University policies, or operational practices. Any significant changes will be published on the University’s website and, where appropriate, communicated through official University channels.
We may also periodically provide additional information regarding how your personal data is collected, used, stored, and processed. We encourage you to review this Privacy Policy regularly to stay informed about any updates and our data protection practices.